What are the types of documents are required for real estate

by | Oct 16, 2023

Real estate transactions involve a myriad of documents, each serving a crucial role in the process. Understanding the required documents is vital whether you’re buying, selling, or investing in property. In this comprehensive guide, we’ll walk you through the various documents necessary for real estate transactions. From initial offers to final closings, these documents ensure transparency, legality, and peace of mind in your real estate endeavours.

Purchase Agreement

The purchase agreement, often called a sales contract, is the foundational document that outlines the terms and conditions of the real estate transaction. It includes the sale price, property description, contingencies, and the proposed timeline for the deal. Both the buyer and seller must sign this legally binding contract.


A deed is a legal document that transfers ownership of a property from the seller to the buyer. The two most common types are the warranty deed and the quitclaim deed. The warranty deed guarantees a clean title, while the quitclaim deed transfers the seller’s interest without guarantees. Deeds are filed with the county clerk’s office to update property ownership records.

Title Report 

Before closing a real estate deal, a title report or title search is conducted to verify the property’s ownership history and ensure no outstanding liens, encumbrances, or disputes. Ensure the property has a clear and marketable title, free from legal issues.

Mortgage Documents

If you’re financing your real estate purchase with a mortgage, a stack of documents is involved. This includes the mortgage application, promissory note, and loan estimate, which outlines the loan terms, interest rate, and closing costs. It’s crucial to review these documents carefully and understand your financial commitment.

Home Inspection Reports 

A home inspection report is essential for the buyer to understand the property’s condition. This detailed report covers the house’s structural, electrical, plumbing, and other aspects. It can be used to negotiate repairs or reduce the sale price if significant issues are discovered.

Closing Disclosure

The closing disclosure, mandated by the Consumer Financial Protection Bureau (CFPB), provides a final breakdown of all costs associated with the real estate transaction. It ensures transparency by detailing the deal’s loan terms, closing costs, and other financial aspects. Buyers have the right to review this document three days before closing.

Property Appraisal

Lenders require a property appraisal to determine the fair market value of the financed property. This document helps ensure that the loan amount is appropriate in relation to the property’s value and protects both the buyer and the lender.

Property Survey

A property survey defines the property boundaries and provides information about the property’s dimensions, easements, and encroachments. It’s crucial to verify that the property’s physical layout aligns with what’s described in the deed.

Homeowners’ Association (HOA) Documents

If the property is part of an HOA, you’ll need access to various documents, including the HOA bylaws, covenants, conditions, restrictions (CC&Rs), and financial statements. These documents outline the rules and regulations governing the property and any associated fees.

Insurance Policies 

Homeowners insurance and, if applicable, flood insurance documents are essential to protect your investment. Lenders often require homeowners insurance to be in place before closing. Review and understand the coverage limits and terms in your policies.


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